The PROJECT GENERAL COMPANY , Jakarta – Expert tip – Quality

Quality means fulfilling the needs of the client of the projects. If you do not know what your client’s expectations are you will not be able to satisfy the client needs.

The PROJECT GENERAL COMPANY Jakarta, manages projects in Indonesia and trains project managers.

More info: pmo@project-general.com www.project-general.com

The PROJECT GENERAL COMPANY is a proud diamond sponsor of #SYMEX2020

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Ever want to see the WBS in MS Project 2016 or MS Project 2019? Now you can!!

There is an easy way to display the Work Breakdown Structure (WBS) in the Microsoft Project Resource Usage view. This view is a great way to see all of your project resources, along with the tasks assigned to each resource and where they fit in the WBS.

A bonus feature is the Resource Usage view displays a time-phased grid on the right side of the view which allows you to see items like Work and Cost phased over time.

The Resource Usage view is missing one element, however. It displays the tasks assigned to each resource, but it does not display the summary tasks for these tasks. This means you cannot see the WBS for the tasks assigned to each resource.

For example, please consider the Resource Usage view of the project shown in Figure 1 (below).

Notice that you can see all of the tasks assigned to Jonathan Kine PMP, but you cannot see the summary tasks to which each of her assigned tasks belongs. For example, consider the two tasks PMBOK6 Formally close projects and Confirm HW is revision 1 tasks at the bottom of his list of assigned resources.

Are the 2 tasks in the same summary section or are they in different summary sections?

You cannot determine where in this project these two tasks belong in the WBS using the default resource view in figure 1 below.

Figure 1 default resource usage 

Many years ago, Microsoft introduced a powerful resource Group named Assignments Keeping Outline Structure in a much earlier version of Microsoft Project. This Group allows you to display the associated summary task for every task shown in the Resource Usage view.

To apply this Group to the Resource Usage view, click the View tab to display the View ribbon. In the Data section of the View ribbon, click the Group by pick list button and select the Assignments Keeping Outline Structure item on the menu, as shown in Figure 2.

Figure 2: Apply the Assignments Keeping Outline Structure groupFigure 3 (below) shows the Resource Usage view with the Assignments Keeping Outline Structure group applied. Notice that you can now see the following in the Resource Usage view:
• Each resource in your project team (formatted with the yellow cell background color)
• Detailed tasks assigned to each resource
• Summary tasks for each detailed task (formatted with the light blue cell background color)
• Outline numbering for each summary task (displayed to the left of each summary task name)

Figure 3: Resource Usage view with the Assignments Keeping Outline Structure group applied 

With the Assignments Keeping Outline Structure group applied, the Resource Usage view now displays the full WBS for every task assignment.

There is one severe limitation when you have this Group applied: the Resource Usage view will not format the names of over allocated resources using the red font color. This is due to the default font formatting of the Group. If you need to analyze and level resource over allocations, The PROJECT GENERAL COMPANY recommends removing the Assignments Keeping Outline Structure group until the leveling process is completed, and then you can reapply the Group.

The PROJECT GENERAL COMPANY manages projects and services Indonesia in English, Indonesian, Chinese, and Japanese. Please click here for The PROJECT GENERAL COMPANY client portfolio.

The PROJECT GENERAL COMPANY is a proud sponsor of #SYMEX2020 in Semarang, Indonesia March 11 -12, 2020

www.project-general.com pmo@project-general.com

Consolidated from Display the WBS in the Resource Usage View, Dale Howard , Written on October 5, 2018

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The two biggest evils in project scope management (Scope Creep and gold plating)

Two of the most indisputable evils regarding the scope of the project: Uncontrolled increase in the scope (Scope Creep) and delivering more than planned (gold plated).

How to avoid scope creep and gold plating.

1. Use approved WBS with control accounts
2. Use a PMBOK approved Perform Integrated Change Control (PICC) process
3. Perform regular project audits
4. Have and use an audited anti-corruption policy
5. Monitor and control projects on a daily or faster basis
6. Enforce integrity

The PROJECT GENERAL COMPANY manages projects and services Indonesia in English, Indonesian, Chinese, and Japanese. Please click here for The PROJECT GENERAL COMPANY client portfolio.

The PROJECT GENERAL COMPANY is a proud sponsor of #SYMEX2020 in Semarang, Indonesia March 11 -12, 2020

www.project-general.com pmo@project-general.com

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Why is the business case important for project management?

The business case captures the reasoning for initiating a project or task. It is the information needed BEFORE authorization of the project.

The business case can further be developed with the addition of more details. You can convert the business case to action steps and major milestones in order to develop a plan that will guide your venture through the entire project life cycle, including that of the project outcome.

Key benefits of the business case

The business case is a key input to the project management plan and is usually owned and created by the project sponsor.

Business case development is a step that companies often use for project selection. It analyses how fulfilling the business case for the project will implement the corporate strategy and sustain the competitive advantage of the company.

The PROJECT GENERAL COMPANY, Jakarta manages projects in Indonesia, trains project managers and is a Project Management Consultant, builds, refreshes and upgrades Project Management Offices (PMOs).

The PROJECT GENERAL COMPANY services Indonesia in English, Indonesian, Chinese, and Japanese.  Please click here for The PROJECT GENERAL COMPANY client portfolio.

The PROJECT GENERAL COMPANY is a proud sponsor of #SYMEX2020 in Semarang, Indonesia March 11 -12, 2020

www.project-general.com pmo@project-general.com

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The creation of a Work Breakdown Structure (WBS) allows for a better assignment of responsibilities and project costs once each work cell is clearly specified.

Key benefits of the WBS

So what are the benefits of using the WBS?

1. It eliminates Inter-discipline interfaces – where your Mini PMs shall be the champion of the package or packages assigned to him. The mini PM will be obligated to study the whole scope, drawings, specification, and from all disciplines. This assures all potential issues are raise so he can progress work on his area.

2) Better accountability – you can just give the mini PM a start date and a completion date plus 3 to 5 intermediate milestones and tell him he is responsible in creating a plan, making sure all pre requisites are ready, he is the absolute master of the portion of the work.

3) Competition – creates an environment of competition amongst your mini-PM. Its been proven time and time again, healthy competition promotes productivity.

4) Visibility – you can pin point easily which area is problematic so the team can extend assistance to where it is needed the most.

5) You will be able to apply unconventional techniques in Project Controls such as 100-100 Rule and Rules of Exception.

The PROJECT GENERAL COMPANY, Jakarta manages projects, trains project managers, designs, refreshes, and builds Project Management Offices in Indonesia.

The PROJECT GENERAL COMPANY is a proud sponsor of #SYMEX2020, 11 -12, March, 2020 Semarang, Indonesia.

www.project-general.com pmo@project-general.com

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